Why Upgrade

Built to replace legacy desktop ERP

PharmaDNA modernises the workflows that desktop-era software left behind — without losing the compliance rigour your business depends on.

Capability	Legacy desktop ERP	PharmaDNA 2.0
Deployment	Desktop, single machine	Cloud — any device, multi-user
Invoice entry	Manual keyboard entry	AI parses the PDF — one-click GRN
Retailer ordering	Phone calls & WhatsApp texts	Self-serve app with OTP login
GST filing	Manual JSON export	Auto-generated GSTR-1 & GSTR-3B
Narcotics register	Paper or manual Excel	Automated, Drugs & Cosmetics Act format
Business insights	None	Demand forecast, expiry risk & reorder AI

Feature parity with established desktop ERPs — plus the capabilities they were never built for.

Headline Feature

AI Invoice Parsing

Upload a supplier invoice — a PDF or even a photo — and PharmaDNA reads every field and prepares a draft Goods Receipt Note in seconds. What used to be 15–30 minutes of keyboard entry per supplier delivery becomes a single review-and-confirm step.

The AI doesn't just guess: every extracted field carries a confidence score, and anything uncertain is flagged for human review. Supplier names and products are fuzzy-matched against your own masters, and an arithmetic cross-check warns you if line totals don't reconcile with the invoice header — before anything is posted.

PDF & Photo Upload Confidence Scoring Human-in-the-Loop One-Click GRN

How it works

Hybrid vision + text-layer extraction catches every line item.
Per-field confidence scores; low-confidence fields flagged for review.
Supplier and product fuzzy-matching against your masters.
Arithmetic cross-check between line totals and invoice header.
One-click "Confirm & Post" — stock and ledger update simultaneously.
Correction panel to fix mismatches without re-uploading.

Resilient by design: a multi-provider AI chain with graceful fallback means invoice parsing keeps working even if one provider is unavailable.

Feature Modules

One platform for the entire operation

From procurement to compliance to the general ledger — every module posts clean, auditable, double-entry records.

Purchase Management

Purchase orders, batch-level GRNs, GST-computed purchase invoices, returns and debit notes — plus AI-triggered replenishment POs from demand signals.

Sales Management

GST-compliant invoices with FEFO batch auto-selection, proformas, returns and credit notes, receipts matching — and live trade schemes at the billing screen.

Inventory & Batch Control

A batch-level stock ledger with FEFO enforced at dispatch, full batch traceability, inter-warehouse transfers, quarantine holds, and a near-expiry action centre.

GST & Regulatory

GSTR-1 and GSTR-3B auto-generated, e-invoice and e-way bill integration-ready, an automated narcotics register for Schedule H/H1/X drugs, and a drug licence registry with renewal alerts.

Finance & Accounting

A full double-entry general ledger — every transaction posts balanced journal entries automatically. Real-time trial balance, P&L, balance sheet, and receivables/payables ageing.

AI Insights

Per-SKU demand forecasting, reorder suggestions, expiry-risk scoring, a natural-language assistant over your own data, and anonymised market price benchmarks.

Live Dashboard

Real-time revenue, outstanding, and inventory-health KPIs, top movers, a GST compliance strip, and a daily AI-written intelligence brief on your business.

Masters & Data

Product, salt/composition, party, warehouse, and HSN rate masters — with a substitute engine that suggests alternate brands for the same composition.

Security & Multi-Tenancy

Two-factor staff login, role-based access on every route, architecturally isolated tenant data, a complete audit log, and idempotent posting — no double entries, ever.

The Network Advantage

A self-serve ordering app for your retailers

A mobile-first app retailers install straight from the browser — no app store, no passwords, no friction. Designed to cut 40–60% of inbound order calls.

Retailers log in with a one-time password on their phone number, browse your catalogue with live scheme badges, reorder any past order in one tap, and see their outstanding dues — across every distributor they work with, in one app.

That single identity is the moat: once retailers manage all their distributors through PharmaDNA, early-adopting distributors become the convenient default — and your team gets an adoption dashboard with activation rates and bulk SMS invites to bring your customer base online.

OTP Login Installs from Browser Works Offline Multi-Distributor

What retailers get

Six-digit OTP login — no passwords, no registration friction.
"Add to Home Screen" install — no app store required.
Catalogue browsable offline; orders sync on reconnect.
One-tap repeat ordering of any past order.
Live scheme discounts shown on product cards.
All their distributors and dues in a single app.

For your team: an adoption dashboard tracking activation and app-order share, with bulk SMS invites to onboard customers fast.

Is It Right for You?

Built for teams that have outgrown desktop software

Who it's for

Pharmaceutical wholesale distributors in Tier 1–3 Indian markets.
C&F agents and stockists managing multi-warehouse, batch-sensitive stock.
Businesses moving off legacy desktop ERP without losing compliance rigour.

What you gain

Supplier deliveries entered in seconds, not half-hours — by AI, verified by you.
Audit-ready books: double-entry ledger, GST returns, and narcotics register, automated.
Fewer order calls and stickier retailers through the self-serve ordering app.

The cloud-native, AI-native ERP for pharma distribution